Personal Information Protection Guidelines
Mitsui & Co. Energy Ltd. recognizes that the protection of personal information is an important social responsibility and has established the following personal information protection guidelines for handling, controlling and maintaining personal information.
1.Acquiring, use and provision of personal information
When acquiring, using and providing personal information, we recognize the importance of protecting personal information and deal with all such information in an appropriate manner.
2.Implementation of safety measures
Mitsui maintains an optimum system for stringently controlling personal information, and by building logical safety control measures as mentioned in the “Handling of Personal Information 4.”, we have developed thorough preventative and corrective policies against the illegal access to personal information, as well as the loss, destruction, falsification and leakage of personal information.
3.Implementation of continuous improvement
Mitsui has established a management system for the protection of personal information, and while implementing and maintaining the program, we make regularly reviews of the program as part of our efforts for continuous improvement.
4.Compliance with laws and regulations
When handling personal information, Mitsui complies with all laws and other regulations regarding the protection of personal information, as well as all guidelines the government makes.
August 1, 2022
Keisuke Harigai
President and Chief Executive Officer
Mitsui & Co.Energy Ltd.
Handling of Personal Information
Mitsui & Co.Energy Ltd. (the “Company”, or “Mitsui”) complies with Japan’s “Act on the Protection of Personal Information” and other regulations regarding the protection of personal information, manages personal information appropriately, and handles personal information as following.
1.Purpose of Use
Mitsui will use personal information for the following purposes.
（1）Personal information on business partners (in the case of corporate clients, their officers and employees)
- For business communication, contract performance, business negotiations, etc.
- For the management of supplier information
（2）Personal information about shareholders (directors and employees if shareholders are corporations)
- Exercise of rights and fulfillment of obligations under the Corporate Law
- Management of shareholders information, including the preparation of records in accordance with various laws and regulations
- For sending company information, etc.
（3）Personal Information on Applicants for Adoption and Recruitment Activities
- Planning and operation of education (including use in questionnaires, etc. for future reference)
- Recruitment selection work (including use in questionnaires, etc. for reference in future recruitment activities)
- Application information for those who have been hired as a result of the recruitment selection process shall be included in our personnel information after joining the Company.
- Information on medical examinations at the time of hiring and procedures for entering the company
Reference for our future recruitment activities and other work related to and incidental to recruitment
selection, employment, etc.
2.Shared Usage of Personal Information
We may share the personal information of our customers and business partners as follows.
（1）Personal Information
Company name, department, position, address, name, zip code, telephone number, fax number, e-mail address, etc.
（2）Scope of joint users
We and the affiliated companies included in our financial statements
（3）Purpose of Use
Shared use shall be made within the scope of the purpose of use stated in 1 (1) (2) above.
（4）Name, address, representative, of the company responsible for the management of personal data
Keisuke Harigai
President and Chief Executive Officer
Mitsui & Co. Energy Ltd.
2-1, Otemachi 1-chome, Chiyoda-ku, Tokyo 100-8631, Japan
3.Providing Personal Information to a Third Party
The Company will not provide the personal information to a third party except for the following case:
- when the Company obtains the prior consent of you.
4.Matters concerning safety management measures
We will take necessary and appropriate safety management measures to control personal data, such as preventing leakage, loss, or damage. We will also conduct necessary and appropriate supervision of employees and contractors (including subcontractors) handling personal data. The Rules on Personal Information Protection separately stipulate specific measures for the management of personal data.
August 1, 2022
Mitsui & Co. Energy Ltd.
